Data privacy and security is important to OnCore Human Capital Management
We will handle your Personal Data in accordance with Data Protection Legislation. "Data Protection Legislation" means the Data Protection Acts 1988 and 2003 and Directive 95/46/EC, any other applicable law or regulation relating to the processing of personal data and to privacy (including the E-Privacy Directive), as such legislation shall be amended, revised or replaced from time to time, including by operation of the General Data Protection Regulation (EU) 2016/679 ("GDPR") (and laws implementing or supplementing the GDPR).
We fully respect your right to privacy in relation to your interactions with the Service and endeavor to be transparent in our dealings with you as to what information we will collect and how we will use your information. Also, we only collect and use individual's information where we are legally entitled to do so
You may use "Contact us" form under "Request for a demo" tab in order to register your demo request with us. The registration process asks for a name, phone number, email address and free text message. When you visit our website, our servers automatically record information that your browser sends. These server logs may include information such as your web request, Internet Protocol address, browser type and settings, browser language, the address of the web page visited before using the Service, the date and time the website was used, information about browser configuration and plugins, language preferences and one or more cookies that may uniquely identify your browser. When you send email or other communication to OnCore, we may retain those communications in order to process your inquiries, respond to your requests and improve our Service (any Personal Data that we collect from you for these purposes is hereinafter referred to together as "Your Data"). OnCore is a Data Controller and / Processor (as defined in Data Protection Legislation) in respect of Your Data. The legal basis upon which we process Your Data is our legitimate interest to provide the Services to you.
Your Data is separate from and should be distinguished from User Uploaded Data. "User Uploaded Data" is data (which may include Personal Data) uploaded by you or others through "Contact Us" page. OnCore is a Data Controller and / Data Processor (as defined in Data Protection Legislation) in respect of the User Uploaded Data.
You can change your stated interests in respect of whether or not you wish to receive direct marketing from us by clicking 'unsubscribe' on any direct marketing electronic communication which you receive from us.
If you are aged 18 or under, please get your parent/guardian's permission before you provide Your Data to us.
A cookie is a small text file that is placed on your device by a web server which enables a website to recognize repeat users, facilitate the user's ongoing access to and use of a website and allows the website to track usage behavior and compile aggregate data that will allow content improvements and targeted advertising. We collate information on in relation to the Service, which is represented in aggregate format through cookies. They help us to improve our Service and to deliver many of the functions that make your browser experience more user friendly.
In the case of User Uploaded Data, OnCore is the data controller and / processor – withdrawals of consent in respect of User Uploaded Data must be made by the relevant data subject to us, and we can then take action in relation to the processing of such User Uploaded Data – this in reality means that it may not be possible to continue to use the Service in respect of such User Uploaded Data.
Your Data may be transferred to, stored at, or accessed from a destination outside the European Economic Area ("EEA") for the purposes of us providing the Service. It may also be processed by staff operating outside the EEA who work for us.
By submitting Your Data, you explicitly consent to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that Your Data is treated securely and in accordance with this Policy. The safeguards in place with regard to the transfer of Your Data outside of the EEA are the entry by us into appropriate contracts with all transferees of such data. All information you provide to us is stored on our (or contracted third party) secure servers.
We do our utmost to protect user privacy through the appropriate use of security technology. We restrict access to Your Data to employees, contractors and agents who need to know such Your Data in order to operate, develop or improve the services that we provide. We ensure that we have appropriate physical and technological security measures to protect your information; and we ensure that when we outsource any processes that the service provider has appropriate security measures in place. However, the Service may contain hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, including cookies. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
We will implement appropriate technical and organisational measures to ensure a level of security appropriate to the risks that are presented by the processing of Your Data. In particular, we will consider the risks presented by accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to Your Data transmitted, stored or otherwise processed.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect Your Data, we cannot guarantee the security of any data transmitted to us and any such transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. To the extent permitted by law, we are not responsible for any delays, delivery failures, or any other loss or damage resulting from (i) the transfer of data over communications networks and facilities, including the internet, or (ii) any delay or delivery failure on the part of any other service provider not contracted by us, and you acknowledge that the Service may be subject to limitations, delays and other problems inherent in the use of such communications facilities. You will appreciate that we cannot guarantee the absolute prevention of cyber-attacks such as hacking, spyware and viruses. Accordingly, you will not hold us liable for any unauthorized disclosure, loss or destruction of Your Data arising from such risks.
We will notify serious data breaches in respect of Your Data to the DPC without undue delay, and where feasible, not later than 72 hours after having become aware of same. If notification is not made after 72 hours, we will record a reasoned justification for the delay; however, it is not necessary to notify the DPC where the Personal Data breach is unlikely to result in a risk to the rights and freedoms of natural persons. A Personal Data breach in this context means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, Personal Data transmitted, stored or otherwise processed.
We will keep a record of any data breaches, including their effects and the remedial action taken, and will notify you of any data breach affecting your Personal Data (which poses a high risk to you) when we are required to do so under Data Protection Legislation.
We will not be required to notify you of a data breach where:
In the event of a serious data breach in respect of User Uploaded Data, we will notify the relevant Data Controller of such breach as soon as reasonably practicable.
In general, User Uploaded Data that you provide to us, and any logs created by us relating to User Uploaded Data, will be kept and stored for 365 days from the date of upload/creation, after which point OnCore may delete personal data.
Your Data will be kept and stored for such period as we deem necessary taking into account the purpose for which it was collected in the first instance and our obligations under Data Protection Legislation. This may include retaining Your Data as necessary to comply with our legal obligations, to resolve disputes, to enforce our agreements, to support business operations, and to continue to develop and improve our Services.
Where we retain information for Service improvement and development, we take steps to eliminate information that directly identifies you, and we only use the information to uncover collective insights about the use of our Service, not to specifically analyze personal characteristics about you.
If you need to contact us with regard to any of your rights as set out in this Policy, all such requests should be made in writing by email to firstname.lastname@example.org.
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